On the subject of effective meeting planning and scheduling, the main thing to keep in mind is actually the planning itself. If you don’t plan it well, it won’t go well. This actually means that… You really shouldn’t over plan it, either. Rather, have an idea in mind, and then just get the meeting over and done with. If you try to plan out every single minute of the meeting, you won’t accomplish much, as breakthroughs don’t happen on a restrictive time frame.
So plan your meetings in a cohesive, tight manner. Simple plans can make for complex, dynamic meetings. In fact, it’s better to go with a simple plan. Think of a thriller movie. A story with a simple premise can twist and turn in tons of ways, while a complicated idea takes so long to explain that there’s no time left to actually throw any plot twists in there! So here are a few tips to consider the next time you grab a pen to plan a meeting.
You Shouldn’t Get Too Ambitious
Have a goal in mind when you plan your meeting one goal. You can’t solve every single problem with your company at one meeting. You want everyone there to have that one goal in mind so that they can focus on that one goal, or else they’ll be all over the place and they won’t be able to concentrate on any one task at hand. The end result there is that nothing gets taken care of because you get too greedy and try to take care of everything all at once. The corporate world really just plain doesn’t really work like that.
Focus On One Objective
Set one goal, let your people know what that goal is, and achieve it during the meeting. Just one goal. If you give them a dozen things to do, they won’t know where to start, so give them just one goal and they’ll march right towards it over the course of the meeting. Again, it’s all about focus and simplicity. When we over-complicate everything, it tends to show a lack of confidence, as if more planning will make up for a lack of skill or competency. To a true master, everything is made simple.
Hold The Meeting Around Lunch Time
Or whenever the mid-day is for your business. You don’t want to do it in the morning or else you have a bunch of grumpy people who really don’t want to be here. After lunch, everyone gets slow and sluggish having just had big meals. Around the mid-day is when your people have had their coffee, they’ve woken up, and they’re ready to actually provide their own suggestions while at the same time listening during the meeting, as opposed to just zoning out looking forward to their first cup of joe.